Administrative Assistant

Vancouver, Canada

Job Brief

We’re looking for an enthusiastic, organized, multi-talented Administrative Assistant to join our team.  Reporting directly to the Director of Operations, you’re their right hand, helping them maximize their impact. 

Who You Are

  • You are passionate about organization and administration
  • You thrive in a task-driven role
  • You are meticulous and enjoy working with numbers
  • You are efficient at data entry
  • Multi-tasking comes as second nature to you and you are easily able to prioritize and complete tasks in a timely manner
  • You enjoy creating spreadsheets and are very comfortable using Excel

Responsibilities

  • Sending/receiving mail (gifts for clients, thank you cards, etc.)
  • Complete vendor application forms
  • Source office equipment required or services to be provided
  • Assist with booking travel (flights, hotels, transportation, etc.)
  • Assist with team event planning, employee celebrations
  • Assist with reconciliation and invoicing for the sales team
  • Daily account entries + coding in Quickbooks
  • General office organization + ordering supplies
  • Additional administrative duties as required

Required Experience

  • Minimum of 2 years experience in an administrative role
  • Experience with Quickbooks online preferred
  • Very comfortable working with spreadsheets in Excel + Google Sheets, including formula functions, formatting and pivot tables

Ready to become the next Zebra?!

Working at Black & White Zebra

We’re a fast-growing indie media company who excel at creating exceptional content and community.

We are an international team of 25+ with a home base in Vancouver, Canada. We got our start in 2011 as The Digital Project Manager blog, founded by our CEO Ben Aston. Since then, we’ve grown our team and our portfolio with a number of burgeoning online communities. We’re serious about being truthful, authentic and having a good time!

As a company we value and prioritize a healthy work/life balance. Our employees are entitled to lots of paid vacation per year and are encouraged to use all of it! We also offer a daily fitness allowance and time set aside for personal development so you can grow and develop your career. We have monthly team events to build a cohesive and FUN team! Some of our past events have included ropes courses, snowmobiling, go-karts and more! We believe that it is truly important to have a job that is not only rewarding, but one where you can enjoy the ride!

Are we a good fit?